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For the Year 2009-10

For the Year 2010-11

For the Year 2011-12

For the Year 2012-13

MANUAL OF GUIDELINES AND ACCOUNTING PROCEEDURE ON WORKS RELATING TO A.P. STATE COMPENSTORY AFFORESTATION FUND MANAGEMENT AND PLANNING AUTHORITY (A.P. STATE CAMPA)2010

(FOR DEPARTMENTAL USE ONLY)

 
campa

FORWARD

Since 1992, with the introduction of Joint Forest Management and schemes like RIDF, FDA etc., in subsequent years, there has been remarkable increase in the work load on the staff of the Forest Department and consequent to the modification to the Forest Code through G.O. Ms. No.2, EFS&T (for-III) Dept, dt. 7.1.2004 ‘A Manual of Instructions on Forest Works’ was issued in 2004 for implementation of the works that will not be implemented through VSS.

With the introduction of A.P. State CAMPA scheme from the financial year 2009-10 and implementation of the projects as per the guidelines issued by MoEF, Govt. of India on 2nd July 2009, the field officers expressed that several practical issues are being faced while implementing schemes like A.P. State CAMPA,APCFM,FDA etc. To evolve a common framework for implementation of schemes and to sort out the problems faced at the field level, the Prl. Chief Conservator of Forests convened a meeting of the field officers (Chief Conservators of Forests/Conservators of Forests, Divl. Forest Officers) of the state. After detailed discussions with the field officers and to suit to the present system of Accounting as well as to cope with the practical problems, the “Manual of Instructions” for executing the works has been updated.

The present manual contains the guidelines to the Forest Officers for preparation of tender conditions, tender invitation, conclusion of agreement, forms of agreement, collection of EMDs and entrustment of works on nomination for both forestry and non forestry works. The officers are at liberty to adopt methods of executing works as given in Article 163 of Andhra Pradesh Financial Code and section 95 of Andhra Pradesh Forest Department Code Volume I and as per any amendments issued from time to time. In case the procedure suggested in this manual is in contradiction with any codal procedures, the latter shall only prevail.

Hyderabad. Dt. 05-05-10

C.MADHUKAR RAJ
Prl. Chief Conservator of Forests
(Head of Forest Force)
Andhra Pradesh, HYDERABAD.

INDEX

 

Para No Subject

1.1-1.4.2

Introduction, guidelines of A.P.State CAMPA

2

Annual Plan of Operations(APO)

2.1

Preparation of Annual Plan of Operations

2.2

Approval of APO

2.2.3

Release of Funds

2.2.4

Cash Book

2.2.5

Maintenance of Records

2.3

Monitoring  & Evaluation

3

Sanction of Estimates

3.1

Preparation of Estimates

3.2

Sanction of Estimates

3.3

Filing of Completion Reports (CRs): 

4

Execution of works

4.1

Method Of Works:

4.2

Procedure for registration of contractors

4.2.1

Norms and types

4.2.2

Categories of contractors

4.2.3

Procedure for Registration

4.2.4

Rules of Registration

4.2.5

Demotion of Contractors

4.2.6

Suspension of business

4.2.7

Removal from Approved List

4.2.8

Black listing

4.2.9

Restoration

4.3

Implementation of works on nomination and through tender system

4.3.1

Nomination of contractors for minor works

4.3.2

Nomination of contractors for major works

4.3.3

Delegation for entrustment of works on nomination

4.4

Tender system

4.4.1

Procedure for call of Tenders

4.4.2

Tender invitation & finalization

4.4.3

Publicity to the tenders

4.4.4

Prevention of collusion of Contractors

4.4.5

Receipt of Tenders

4.4.6

Cost of Tender schedules

4.4.7

Tender Premium

4.4.8

Discount Tenders

4.4.9

Comparison of tenders

4.4.10

Acceptance of Tenders

4.5

Agreements

4.5.1

Delegation of powers for entering into contracts

4.5.2

Delegation of powers for acceptance of tenders

4.5.3

Contract Documents and Enforcement

4.6

E.M.D.S/ S.D. and F.S.DS

4.6.1

Earnest Money Deposit

4.6.2.1

Collection of EMD major works

4.6.2.2

Collection of EMD minor works

4.6.3

Further Security Deposits (FSD)

4.7

Measurements / check-measurements & test check

4.7.1

Delegation powers

4.7.2

Responsibility for irregularities noticed

4.7.3

Time limit for Test Check

4.7.4

Quality control

5.

Preparation of Bills and payment:

5.1

Delegation  of powers on passing for payment of single bill

5.2

Payment of bills:

 

4.4.5 Receipt of Tenders

INDEX

Para No

Annexure No.

Subject

 

 

Maintenance of records and registers

4.4.5

I

Register of Tender Schedules Sold

4.4.5

II

Register of Tenders Received

4.2.2

III

Register of Registered Contractors 

 

 

Registration of contractors

4.2.3

IV(A)

Application for Registration

4.2.3

IV(B)

Form for approval of registration

4.2.3.c

V(A)

Form of Solvency Certificate-by Bank

4.2.3.c

V(B)

Form of Solvency Certificate- by Tahsildar

4.2.5

VI(A)

Form for deregistration of contractor- where contractor himself desires that his name may be removed.

4.2.5

VI(B)

Form for deregistration of contractor -  any other reason mentioned in the Manual

 

 

Tender Invitation & conclusion of Agreement

4.4.5

VII(A)

Tender Notice   (Forest Works & Civil Works Major & Minor)

4.4.5

VII(B)

Tender Schedule(Forest Works & Civil Works Major & Minor)

4.4.5

VII(C)

Model form of Agreement (Major & Minor)